Write Tip: 5 Tips For Choosing The Right Independent Editor

WriteTips-flat I get this question all the time: “How Do I Know What’s Reasonable?” about independent editors and their fees. You’d think people would consider me biased, but in truth, I’m not because although I have absolutely confidence in the quality of our work at Finish The Story and my own independent work, I understand the issue from a writer’s perspective and I want clients who hire me to be comfortable and feel they belong there, not constantly wondering if they made a mistake.

So here are some tips for choosing the right Independent Editor for you.

1) Do Your Research — Don’t take our word for it off our website or business cards and brochures, ask around. Check with people on our client list, others in the industry who might know our reputation, etc. Ask about what we do, how we do it, and the quality. Ask any question you can think of that. That’s just proper due diligence, after all, editing is an investment and your art is in the balance.

2) Don’t Be Afraid To Ask Questions — Feel free to ask us questions directly, too, about all of the same things and more. An editor who won’t answer questions is not one who values the communication necessary to work well with authors. It’s okay to be inquisitive. Better that than miscommunication that damages the relationship. Ask about past experience in your genre, for example. Ask about time frame and how they handle it when they exceed the quote: do they check with you before proceeding or just plow on and expect you to foot the bill?  (I always do the former.) Will they recommend your work to others in the industry if they feel it’s worthy? etc.

3) Ask For A Free Sample Edit — Most of us will edit 5-10 pages free as an example of our work. Take advantage of this.  You can get a sense of what we do, how we do it, and if it will be helpful to you in your process. We get a sense of whether you’re at a level that we can be of benefit. If I don’t think it’s worth the money for you to hire me right now, I’ll tell you honestly. Because I’d rather work with people for whom I can be of benefit, not people who need to spend more time developing craft. Because most writers can’t afford to come back again and again, and I don’t want to ghost write for you.

4) Compare Rates With Industry Standards — What are fair rates? Check the Editorial Freelancer’s Association’s posted Rate Standards here. You’ll get a really good sense from this if the editor you are dealing with is in line with the going rate. You’ll also get a sense of whether your expectations are realistic. In my experience, the latter is most often more of an issue than the former, because writers just don’t realize how much work goes into editing or what that’s worth, and they often undervalue it. If that sounds biased coming from an editor, so be it. But to do well, I have to make multiple passes of your document. I have to work with extreme focus, without distractions, and that means concentrating, and that can be draining. As a result, I set limits on how many hours I edit at a time and even per day. And I also only work on one project at a time, to avoid mixing them up in my mind. Not everyone works that way, but that’s how I get best results. And so I charge what I think is reasonable compensation. I’m still working on the low end of industry standards. But that’s okay, I’m new and still proving myself. But make no mistake, I earn your trust and I don’t have a single unsatisfied client yet. So check out my rates. I want you to know that I’m worth it.

5) Ask Their Prior Clients — Yes, I said this before but it needs to be emphasized again, because it’s perfectly fine to ask for references or track them down on your own. In the writing industry, people often know each other, and most are always happy to answer questions about someone they enjoyed working with or someone they didn’t. Don’t look to create drama. Tweet or Facebook or Email and tell them: “I’m thinking about hiring so-and-so as an editor for my project, and I was curious about your experience working with them.” If what they have to say needs to be kept private, they’ll let you know and find a way to communicate appropriately. If what they have to say is good, chances are they’ll be happy to say it loudly and often. But it never hurts to ask. I’ve never had someone refuse to be a reference in such cases.

So there you have it, five helpful tips for choosing the right independent editor. I hope these give some of you a better sense of what to look at and good questions to ask. Happy editing and continued success!

For what it’s worth…

Beyond The Sun revised coverBryan Thomas Schmidt’s debut novel The Worker Prince received Honorable Mention on Barnes & Noble Book Club’s Year’s Best Science Fiction Releases for 2011. His other books include The Returning, and the children’s books 102 More Hilarious Dinosaur Jokes For Kids and Abraham Lincoln: Dinosaur Hunter- Land Of Legends. His short stories have appeared in magazines, anthologies and online. He edited the anthology Space Battles: Full Throttle Space Tales #6 (Flying Pen Press, 2012), Beyond The Sun (Fairwood, July 2013), Raygun Chronicles: Space Opera For a New Age  (Every Day Publishing, November 2013) and Shattered Shields with co-editor Jennifer Brozek (Baen, 2014). He also edits Blue Shift Magazine and hosts #sffwrtcht (Science Fiction & Fantasy Writer’s Chat) Wednesdays at 9 pm ET on Twitter and can be found via Twitter as @BryanThomasS, or his website at www.bryanthomasschmidt.net.

Write Tip: 5 Things Every Writer Should Know About Working With Independent Editors

WriteTips-flatWith apologies, I’m a day late getting my weekly Write Tip post up.

At some point or another, all writers have to consider whether or not their manuscript could use an editor. For most pros, that’s not even a question. I’ve used editors on all novels since the beginning and all of them have brought great benefit and growth to me as a writer in improving my work. As I grew, I started editing myself and have been editing freelance since 2009. Only in the last few months has it become viable as a part time job, combined with writing to make full time. But the more I do it, the more passionate I become. I love the variety I get to experience from fiction to nonfiction, one genre to another. I love the diversity of voices and writers I encounter. But freelance life can be tough, in large part because many clients don’t really understand what we do, why we do it, and the circumstances under which we work.

So here are ? Things Every Writer Should Know About Working With Independent Editors:

1) Independent Editors are your friends. Our job and living come from helping writers make their work better, the best it can be. It’s the passion that brought us to freelance work and the risks inherent in that, and it’s what keeps us coming back for more.  We are not acquisitions editors looking for a reason to say no. We are not motivated by favoritism and we are not out to crush your dreams. We want your work to sparkle, and we’re thankful you’ve given us the opportunity to help.

2) Independent Editors are freelancers. Most of us work freelance, so what that means is, we get paid by the job, when the client gets around to it. For those, like me, who depend on editing as their sole income, that means we have to set our schedules, find our own clients and set our own guidelines. While we want to help you, we have to treat all clients the same. Your job is not more important than everyone else’s. If I am on a job, the next job I accept begins when the first job is complete. But if I complete your job and you come back to me a month later with changes, you also have to wait in the queue. I cannot drop everything and go back to work for you. I also can’t wait and not take jobs just because you expect to have a manuscript for me to edit on x-date. Turning down paid work is suicide. I can’t afford it, and I can’t afford to turn clients away. So please keep this in mind when you set your expectations.

3) Independent Editors make suggestions. We suggest changes we believe will make your work better, based on a lot of criteria and experience. For those of us who are writers, it’s often things we’ve been told by editors on our own work. There are industry standards, house standards at publishers, etc. as well. Our job is to help you be aware of potential issues. It’s your choice whether or not to take our advice. So, there’s no need to be contentious about changes. It’s just an opinion, the final decision is yours.

4) Independent Editing Takes Focus and Time. Editing is detail oriented. You want someone to read carefully and consider the big picture of the manuscript, not just each page individually, but as a whole. You want the editor’s notes to reflect that. Because it’s difficult to do line and copy edits and developmental edits simultaneously, that means we may need to read your work more than once. That takes time. Because it takes focus, we often can’t edit multiple projects simultaneously. We need to keep our head in the game of your manuscript. So when  you’re our current project, all of our focus is on yours. That means, until we’re done editing your work, we aren’t free to work for anyone else. You pay us to make time and do it right. Editing is not where you want to be cheap, folks. Professional editors at publishers get paid very well per hour. Most freelancers make much less. Keep this in mind next time you complain about how expensive independent editing is.

5) Independent Editors live paycheck to paycheck. Unless you meet an independent editor with a second job, we’re counting on you to help pay our bills. We can take limited numbers of jobs per month, based on what we can reasonably accomplish, and our editing income is a primary source for rent, utilities, food and more. That means if you pay us late, we are late on bills. This is why so many of us ask for deposits up front. I have clients who pay me a month late. Sometimes longer. When I set aside time for January income and don’t get paid until March, that really puts me in a bad position.  It creates stress. Stress hurts my focus for other work. It also requires time to keep reminding you of the payment due. Billing is a necessary evil. It’s not why I got into editing. It’s not my favorite part. I don’t enjoy it. I wish everyone paid fof work they commissioned promptly with consideration for my needs. That’s not the way the world works. But keep this in mind when hiring editors. Most of us will give you an estimate and let you know beforehand if we’re going to exceed that estimate and by how much we expect that to be. Have the money in hand to pay us and please, pay promptly. You’ll make us that much more likely to go the extra mile when working for you in the future or even recommending your work.

So, when you find yourself considering hiring an independent editor, please remember these things and keep them in mind. I strive very hard, as do most independent editors I know, to exceed client expectations. I want you to have a great experience. Most of all, I want you to succeed. I feel like when a client succeeds as a writer, it’s also my success. It feels good. All I ask in return is that we have a good, professional business relationship. That way it mutually benefits both of us. And remember, I learn as much as a writer from editing you as you do from being edited.

For what it’s worth…

My latest project:

BTS author photoBryan Thomas Schmidt is the editor of Blue Shift Magazine and an author and editor of adult and children’s speculative fiction. His debut novel, The Worker Prince (2011) received Honorable Mention on Barnes & Noble Book Club’s Year’s Best Science Fiction Releases for 2011. A sequel The Returning followed in 2012 and The Exoduswill appear in 2013, completing the space opera Saga Of Davi Rhii. His first children’s books, 102 More Hilarious Dinosaur Jokes For Kids (ebook only) and Abraham Lincoln: Dinosaur Hunter- Land Of Legends from Delabarre Publishing.  His short stories have appeared in magazines, anthologies and online. He edited the anthology Space Battles: Full Throttle Space Tales #6 (2012) and is working on Beyond The Sun for Fairwood Press (July 2013), headlined by Robert Silverberg, Kristine Kathryn Rusch, Mike Resnick and Nancy Kress, and Raygun Chronicles: Space Opera For a New Age for Every Day Publishing (November 2013). He hosts #sffwrtcht (Science Fiction & Fantasy Writer’s Chat) Wednesdays at 9 pm ET on Twitter and is an affiliate member of the SFWA.