WriteTip: How To Hire An Editor

The following is an excerpt from my book How To Write A Novel: The Fundamentals of Fiction, Chapter 13, slightly modified for this blog.

As a professional editor, one of the questions I hear most often from writers and others is how does one go about finding and hiring a good editor. So today’s tip addresses that challenge.

First, it’s important to know the type of editor you need. This diagram breaks down the types of editing a writer may encounter or need:

Most writers will be hiring either Developmental, Line or Copy Editors for their book. Not every editor does all of them, but some do more than one. I do all three and frequently do Developmental and Line Editing together as a package because they can be combined easily. Copy Editing is a separate pass requiring different focus and skills. Proof Readers are also quite useful, although many people find volunteers who are helpful and cost effective.

If you need to hire an editor on your own you will need to do some research. For information on standard rates, check the Editorial Freelancers Association for a list of average rates here:https://www.the-efa.org/rates/. For individual editors, they should have their rates on their website as well as a list of clients they have worked with and even quotes recommending them. For me, I’d ask some of the clients about them as well as friends to see what kind of reputation they have in the community. Then most editors usually offer a sample edit to demonstrate their skills for free (usually a page or two, maybe a chapter). Submit your work to several for samples and then compare them when you get them back. You can also reach out via social media to authors you admire asking for recommendations. Most of us have been there and will be happy to point you in the right direction toward finding a good, reliable editor—one we’ve worked with or who has worked with friends. Be sure and search bookstores and online for books in print that they’ve edited and check the quality and who published them. This kind of information tells you their level of success and skill as well as their taste, which can be important, as well as their knowledge of genres. You definitely want someone knowledgeable in the genre in which you are writing to help you navigate market expectations, tropes, and other genre-specific concerns.

Once you’ve found an editor or two you are interested in, ask for full quotes and discuss their cancellation fees, timeframe and deadlines, and how they deal with cost overruns, if any. You’ll want to be sure in advance you are not charged for extra time without permission, whether they do extra passes or just one, etc. Then choose your editor and get a contract. Make sure the contract outlines guarantees to you, not just the editor. Usually there will be clauses about payment schedules, how they deal with non- or delayed payments, etc. as well as a delivery timetable. All of this is important to have in writing to avoid conflict later, as these tend to be the areas where most misunderstandings and conflict occur between freelance editors and clients.

After that, you send them you book and get started.

I would expect a decent editor to need between three weeks and six to edit the average novel well (80,000 to 130,000 words). More if your book is longer. I would also expect them to send you regular updates on the progress and even provide the first half around the time any second payment is due, so you can get an idea of the quality of their edits, usefulness, etc. Editors work for you in this case, not a publisher, so you have total control over what you do with their edits. That’s why it’s very important to hire an editor you trust and enjoy working with, then trust their judgment enough to use their advice. Your editor’s job, whether freelance or in-house, is to help you make your book the best it can be. If you succeed, they look good, too, but most of all, you look good, because your book is your reputation, your calling card. The editor has no motivation to ruin your book with bad advice or to sabotage or hurt it. So the advice they give is always intended to help, whether it hurts your feelings or not. There is a need for your editor to be somewhat blunt—though most try to point out strengths as well as weaknesses and use a sense of humor in doing so to soften the blow—so that you get a sense of how readers will react and can really dig into the issues properly. Remember, it is not personal nor is it an attack. They are all about helping you. They are on your side. So take their comments seriously, ask questions as you have them, and try to find a way to make them work if at all possible, never dismissing them entirely out of hand.
There will be times when you disagree. Some of those will be over things that are per choice, up to you. Personal taste or preference may be a part. Good editors will admit this and explain their reason for making the editorial suggestions. These are the edits you should decide if you agree with and want to do. In other cases, edits are absolutely necessary. These usually are edits about clarity and understanding, facts, character motives, story holes, story pacing, mood, tone, emotion, etc. and should be considered very carefully and every attempt made to find a solution you can both agree on, even if it is a compromise. Remember that we all have weaknesses and strengths and the writing process is a journey. Everyone wants to best book possible and is working toward that goal, because a great book makes us all look good. Keeping that in mind should make it easier to take criticisms, even when they sting or confuse, and put you in the right mindset to trust and work with your editor as a partner, not an opponent.

Ultimately, once your book is edited, it is ready to go on to formatting, copyediting, and proofing. And those stages will involve more edits, but generally focused on repetitive words or phrases, grammar and spelling errors that slipped through, italics and underlining, house style, punctuation, etc. If the items are house style, they are nonnegotiable. Everything else can be discussed and considered, but, of course, if the grammar is wrong unintentionally or you have misspellings, you need to fix them. Accuracy matters to readers and critics. It is about professionalism and presentation.

I find the editorial process with some clients can be like pulling teeth, but with many it is pure joy. I enjoy very much watching writers gel with their material as things come into clearer focus, get stronger, and take on that sparkle they always envisioned in their minds. There’s real joy in watching a good book become great and seeing the pride the author takes in it and the success that follows. I feel very much a part of that, as well any editor, and if you find a good one, hold onto them and treasure the relationship. It is like finding gold.

Works In Progress: Writing & Editing Projects I am Working On

Here’s a list of the projects I am currently working on for interested friends and for clients.

Novels:
The Exodus (Saga Of Davi Rhii Book 3), Science Fiction, On Chapter 9 of 12 expected. (Anticipated end date: December 1, 2012)
Duneman (Dawning Age, Book 1) , Epic Fantasy, Awaiting 3rd/polish draft. (Anticipated start date: December 1, 2012 for January query)
Tommy Falcone 1, Science Fiction,  on hold but half finished. (Anticipated Resume date: Spring or Summer 2013)
Belsuk The Half Orc 1, Sword & Sorcery, on hold but half finished. (Anticipated Resume date: January 2013)
Believer (Dawning Age, Book 2), Epic Fantasy, synopsis in progress. (Anticipated start date: Spring 2013)

Short Fiction:
Brasilia (with Octavio Aragao), Science Fiction, half finished, in progress. (Anticipated end date: November 2012)
The North Star Serial Episodes 17-25, Science Fiction, on hold. (Anticipated resume date: November 2012)

Children’s Books:

Abraham Lincoln: Dinosaur Hunter book 2, tentatively titled On The Hunt, Science Fantasy/Alt. History chapter book for kids 7-11, Delabarre Publishing.  (Anticipated Start Date: December 2012/Release date: 2014)
Kansas Joke Book, humor, Delabarre WFH, in progress. (Anticipated Release date: 2014)
Science Fiction Jokes, humor, Delabarre WFH, in progress. (Anticipated Release date: 2014)

Editing (Books):
Rage One, Thriller, Delabarre Publishing
Razing Kane, copyedit in progress. (Anticipated finish: November 10, 2012) Finish The Story edit.
Nancy Wing Middle Grade Novel, awaiting deposit. (Annticipated start: November 2012)
Walter Esselman Novel, awaiting manuscript and deposit. (Anticipated start: November 2012)

Editing (Anthologies):
Beyond The Sun, Science Fiction, in progress for Fairwood Press. (Deadline: January 15/Release date: July 2013)
SAGA: Space Age Golden Adventures From Ray Gun Revival, Science Fiction, lining up authors & prepping Kickstarter for Everyday Publishing. (Deadline: May 15, 2013/Release date: Fall 2013)
Shattered Swords, Military Fantasy, Co-Editor: Jennifer Brozek, lining up authors & prepping for pitch. (Deadline August 2013/Release date: 2014)
SFFWRTCHT Anthology, Various speculative fiction, lining up authors & prepping for Kickstarter. (Deadline: TBD/Release date: TBD)
World Encounters, Science Fiction, Co-Editor: John Helfers, lining up authors & prepping for pitch. (Deadline: TBD/Release date: 2014)
Space & Shadows: SpecNoir, Science Fiction  & Fantasy Noir, Co-Editor: John Helfers, lining up authors and reprints & prepping for pitch. (Deadline TBD/Release date: 2014)
Writing With The Grandmasters, Science Fiction, Fantasy & Nonfiction, Co-Editor: Rich Horton, planning & prep. (Release date: 2014-2015)

I’ll start keeping this updated month or biweekly, depending. But this is what I’m working on. An exciting time to be creative but definitely daunting and requiring organization and focus.

Bryan Thomas Schmidt is an author and editor of adult and children’s speculative fiction. His debut novel, The Worker Prince(2011) received Honorable Mention on Barnes & Noble Book Club’s Year’s Best Science Fiction Releases for 2011. A sequel The Returning followed in 2012 and The Exodus will appear in 2013, completing the space opera Saga Of Davi Rhii. His first children’s books, 102 More Hilarious Dinosaur Jokes For Kids (ebook only) and Abraham Lincoln: Dinosaur Hunter- Land Of Legends (forthcoming) appeared from Delabarre Publishing in 2012.  His short stories have appeared in magazines, anthologies and online. He edited the anthology Space Battles: Full Throttle Space Tales #6 (2012) and is working on Beyond The Sun for Fairwood Press, headlined by Robert Silverberg, Kristine Kathryn Rusch, Mike Resnick and Nancy Kress, a Ray Gun Revival Best Of Collection for Every Day Publishing and World Encounters and Space & Shadows: SpecNoir with coeditor John Helfers, all forthcoming. He hosts #sffwrtcht (Science Fiction & Fantasy Writer’s Chat) Wednesdays at 9 pm ET on Twitter and is an affiliate member of the SFWA.

 

Write Tips: 8 Copyediting Tips For Writers

It’s common wisdom that writers make terrible self-editors, even those of us who edit for others on a regular basis professionally. It’s a natural thing given the passions at play. Writers get so close to their work that it’s easy to gloss over missed words, typos, etc. We know what we meant to say and the mind just fills it in. Plus, you can only reread the same words so many times in a row without losing focus. But copyediting is an important step in the process. And when you get to the final stages of preparation for publication, you’ll face the need to review your manuscript one final time to make sure it’s right. After all, you have to live with the results ever after. So here’s 8 Tips I’ve learned from trial and error which have helped me when it comes to copyediting my own work.

1 ) Take Your Time — It’s easy to be impatient and rush. After all, copyediting isn’t the most exciting stage of the process. And again, you’ve already been over it so many times, the words just start blending together. But this is your last chance to avoid embarrassing mistakes you might regret later. So work at the pace you need to in order to pay attention to the details, even if that means taking a break every few pages.

2 ) Read It Aloud — I don’t sit down and read every word of my novels out loud. That’s hard to find time for. But I have friends who do that. I do read aloud scenes after I write them, and I read aloud passages which pop out at me in later drafts. If it raises a question mark, I read it aloud.  Run-on sentence? Read it aloud and see if you run out of breath. Awkward phrasing? Read it aloud and you’ll know for sure. Missing punctuation? Reading aloud will verify that, too.

3 ) Print It Out — Yes, I know. Cartridges and paper cost money. But if your galleys don’t come printed, it’s a good idea to print them yourselves. If you spend as much time each day staring at a computer screen as I do, you’ll understand how your eyes can begin to glaze over after a while and really affect your concentration. Copyediting required solid focus and full attention. Having the whole page in front of you without the back lighting, can really help you with this. It also makes it easier to get context and catch repetitive words or phrases. You can read aloud without scrolling. And you can flip back more easily to compare passages if the need arises.

4 ) Posture Makes A Difference — When you’re dealing with details and need focus, it’s not the time to lay on your bed or relax in a lounge chair. This posture sends signals to your body that it’s time to relax and your attention span tends to relax along with it. Seated in a good, straight-backed chair at a desk or table is a much better place for copyedits. It sends signals to your mind that it’s time to be alert and pay attention. And it really can make it easier to get the focus you need.

5 ) Plan Your Time — Through trial and error you probably have learned when your best creative times are; when you’re at your finest focus and most productive. Right after lunch when you’re needing a nap, for example, is not the time for detail work. Neither is anytime you’re riled up emotionally (angry, sad, frustrated, elated, etc.) For me, my most focused creative time tends to be from 7 a.m. to 12 noon daily. I get occasional spurts between 3 and 7 at night as well. But mornings are the times I can get the most done, so they are sacred for writing. Additionally, I edit well during the 3-7 window, post-nap and 1 mile walk with my dogs. So that is a time when I can concentrate well enough to take on editing, if my writing time was needed for wordcount that day. Experiment. Find your ideal times and guard them zealously. Plan appropriately so your copyediting will be most effective.

6 ) If It’s Not Obvious, Make A Note — There’s nothing worse than having an editor or publisher ask you questions about your copyedits and not being able to remember what you were thinking at the time. Some edits are obvious on the page. Others are not. Don’t count on your memory to keep it straight. There may be a delay before your editor or publisher has time to go through them, and if you’ve moved all your focus on to another project, you may not remember why you did what you did. If the change is not self-evident at the time you make it, write  a note for future reference.

7 ) It’s Called CopyEdits Not ReWrites — All writers have a tendency to be their own worst critics. Typos, grammar, etc. are obvious copyedits. So are repetitive words and unclear passages. But what if you suddenly decide your writing is subpar and get an urge to start fixing a lot more? Your editor and copyeditor have put a lot of time into this, and your manuscript has been approved for moving through the final stages. It costs money and time. They are not going to be enthusiastic about having to start over from scratch. In fact, they have other projects and deadlines and probably don’t have the time. Turning in a copyedited manuscript that’s so marked up it’s practically a new draft does not impress them with your diligence. Instead, it may piss them off. So remember, it’s a copyedit, not a rewrite. If something really bothers you and it’s a complicated change, include it in your notes and inquire about it later. They will happily change anything that you validly point out is worth fixing. But copyedits are for tweaking, not page by page redrafts.

8 ) Take Pride In Your Accomplishment — You, more than anyone, know the work that’s gone in to get you to this moment. So many people can only dream of sitting there looking at galleys of their about to be published work. It may not be perfect, but that doesn’t negate the significance of the accomplishment, so it’s okay to enjoy it. Allow the butterflies to dance in your stomach and enjoy seeing your work looking like real book at last. It’s come a long way, so don’t forget to enjoy the moment and be proud of yourself. You deserve it.

Well, those are 8 Tips for Self-Copyediting which I’ve picked up through trial and error as both author and editor. I hope they help you be more effective in the process. Have I left any out? What do you do that I haven’t mention? I’d love to have you mention them in comments so we can all learn from each other. Writers helping writers is what my Write Tips series is all about. For what it’s worth…


Bryan Thomas Schmidt is the author of the space opera novels The Worker Prince, a Barnes & Noble Book Clubs Year’s Best SF Releases of 2011 Honorable Mention, andThe Returning, the collection The North Star Serial, Part 1, and has several short stories featured  in anthologies and magazines. His children’s book 102 More Hilarious Dinosaur Jokes For Kids from Delabarre Publishing along with the anthology Space Battles: Full Throttle Space Tales #6 which he edited for Flying Pen Press, headlined by Mike Resnick. As  a freelance editor, he’s edited a novels and nonfiction.  He’s also the host of Science Fiction and Fantasy Writer’s Chat every Wednesday at 9 pm EST on Twitter, where he interviews people like Mike Resnick, AC Crispin, Kevin J. Anderson and Kristine Kathryn Rusch. A frequent contributor to Adventures In SF PublishingGrasping For The Wind and SFSignal, he can be found online as @BryanThomasS on Twitter or via his website. Bryan is an affiliate member of the SFWA.

19 5-star & 4-star reviews THE WORKER PRINCE $4.99 Kindle http://amzn.to/pnxaNm or Nook http://bit.ly/ni9OFh $14.99 tpb http://bit.ly/qIJCkS.