Write Tip: Thou Shalt Not Sin With Commas

Published on May 6, 2013March 9, 2020 by Bryan

I know what you’re thinking: a Write Tip on commas? It’s so basic. I must admit, it’s the last subject I thought I’d ever tackle in one of these tips. But please don’t find it insulting. The more I edit, the more I find it is often the very basics of which we writers most need reminding. After all, commas matter. It seems to be one of the more common errors my editing clients are making. So perhaps a reminder might be helpful for us all.

Some examples:

She remained standing, firm in her resolve.

She remained, standing firm in her resolve.

Now, he knew it was over.

Now he knew, it was over.

Now he knew it was over.

Suddenly running toward the street, he realized how stupid he’d been.

Suddenly, running toward the street, he realized how stupid he’d been.

Suddenly running toward the street he realized how stupid he’d been.

She served all of his favorites: tossed salad, macaroni and cheese, and carrot cake.

She served all of his favorites: tossed salad, macaroni and cheese and carrot cake.

In each of these examples, you may notice how clearly the comma placement changes both the meaning and the pacing of reading each sentence. Commas provide separation of elements in series, separation of clauses, indications of where readers and speakers should pause in their inflection, and more. Lazy comma usage can do far more than demonstrate your lack of grammatical knowledge, it can also create real confusion in what you’re trying to communicate.

Here are 10 Key Rules for correct comma usage according to http://grammar.ccc.commnet.edu/grammar/commas.htm:

1. Use a comma to separate the elements in a series (three or more things), including the last two. “He hit the ball, dropped the bat, and ran to first base.”

Okay, yes, the comma before the “and” is often called the Oxford Comma, and some consider it unnecessary, which is fine when you have control of things. But some publishing houses’ style guides require it, and, more importantly, there are cases in which leaving it out can cause confusion when two list items appear to go together in ways not intended. Using a comma between all the items in a series, including the last two, avoids this problem.

Take the last two above examples:

She served all of his favorites: tossed salad, macaroni and cheese, and carrot cake.

She served all of his favorites: tossed salad, macaroni and cheese and carrot cake.

Is it macaroni and cheese being served along with carrot cake? Is macaroni being served along with cheese and carrot cake? Are there two kinds of cakes: cheese cake and carrot cake? I think my point is obvious.

2. Use a comma + a little conjunction (and, but, for, nor, yet, or, so) to connect two independent clauses, as in “He hit the ball well, but he ran toward third base.”

Sometimes the conjunction makes the separation clear and a comma isn’t needed. But if there is any doubt, use the comma, as it will never be incorrect in this situation. In fact, one of the most frequent comma errors is placing it after the coordinating conjunction. For example,

He ran as far as he could and, then he stopped.

or less obviously perhaps:

Her statement was obvious but, in case there was any doubt, he paraphrased for the others.

A comma before the “but” would be appropriate, but after it is unnecessary and potentially confusing. We do sometimes pause after the little conjunction when speaking, but there is seldom a good reason to put a comma there.

3. Use a comma to set off introductory elements, as in “Running toward third base, he suddenly realized how stupid he looked.”

Again, you may omit the comma in such cases if the statement is clear and will not cause readers to stumble, but if there is ever any doubt, use the comma. It will never be wrong.

Several examples from above may serve here:

She remained standing, firm in her resolve.

She remained, standing firm in her resolve.

Now, he knew it was over.

N0w he knew, it was over.

Suddenly running toward the street, he realized how stupid he’d been.

Suddenly, running toward the street, he realized how stupid he’d been.

I see this one a LOT in editing.

4. Use a comma to set off parenthetical elements, as in “The Founders Bridge, which spans the Connecticut River, is falling down.”

The term “parenthetical element” here refers to a part of the sentence which could be dropped without changing the essential meaning of the sentence, sometimes called “added information.” This can be one of the more challenging punctuation rules, as what is “added” may not always be clear.

Without hesitation, he ran.

Dropping “without hesitation” would still leave the essential meaning: “he ran.” The parenthetical, in this case, serves to add motivational i.e. emotional context to the action that follows.

5. Use a comma to separate coordinate adjectives. If you can put an and or a but between the adjectives, a comma will probably belong there.

A good example of this might be:

Sarah lives in a very old and run-down house.

Instead, you’d more often say:

Sarah lives in a very old, run-down house.

Here’s a good example of an exception, however:

That lady is old and little.

Instead, we’d more commonly hear:

That was a little old lady.

Note the lack of commas between “little” and “old lady.”

6. Use a comma to set off quoted elements. Generally, use a comma to separate quoted material from the rest of the sentence that explains or introduces the quotation.

This can be difficult to remember because most of us don’t use quoted materially constantly. But in fiction particularly, it is important when using speech tags or action tags for dialogue.

“General, we have word from the Governor,” the aide reported, handing Gent a message tube and stopping beside him.

Gent called back to her as he ran, “Don’t let him out of your sight!”

When asked about the issue, Congressman Roberts replied, “I have no comment on that matter at this time.”

But this one can also be abused and confused. As I see incorrect things like this way too often:

“Don’t do anything stupid, Keely!”, he yelled as he went to open his door.

7. Use commas to set off phrases that express contrast.

She smiled as their eyes met, sadness and longing shining from their depths.

8. Use a comma to avoid confusion. This is often a matter of consistently applying rule #3.

I think we’ve covered this but it’s a good reminder.

9. Grammar English’s Famous Rule of Punctuation: Never use only one comma between a subject and its verb. “Believing completely and positively in oneself is essential for success.” [Although readers might pause after the word “oneself,” there is no reason to put a comma there.]

I see this one a lot, too.

“Mark my words, all of that garbage you’re ingesting, is going to be the death of you!”

No, no, no, no, no! The comma before “is” makes me shudder.

10. Typographical Reasons: Between a city and a state [Hartford, Connecticut], a date and the year [June 15, 1997], a name and a title when the title comes after the name [Bob Downey, Professor of English], in long numbers [5,456,783 and $14,682], etc. Although you will often see a comma between a name and suffix — Bob Downey, Jr., Richard Harrison, III — this comma is no longer regarded as necessary by most copy editors, and some individuals — such as Martin Luther King Jr. — never used a comma there at all.

That one’s often determined by personal taste and style guides. Just be consistent within the body of your manuscript. And be prepared for editors with other preferences to raise the issue.

So, there you have it, some examples of sinful comma usage to avoid, and legal ways to employ them instead. I hope this is a helpful reminder, even for those of us who feel current on our grammatical knowledge. I know I need reminders myself from time to time. For what it’s worth…

Bryan Thomas Schmidt is an author and editor of adult and children’s speculative fiction including the novels The Worker Prince and The Returning, and the children’s books 102 More Hilarious Dinosaur Jokes For Kids (ebook only) and Abraham Lincoln: Dinosaur Hunter- Land Of Legends. His debut novel, The Worker Prince (2011) received Honorable Mention on Barnes & Noble Book Club’s Year’s Best Science Fiction Releases for 2011. His short stories have appeared in magazines, anthologies and online. He edited the anthology Space Battles: Full Throttle Space Tales #6 (Flying Pen Press, 2012) and is working on Beyond The Sun (Fairwood, July 2013), Raygun Chronicles: Space Opera For a New Age (Every Day Publishing, November 2013) and Shattered Shields with co-editor Jennifer Brozek (Baen, 2014). He also edits Blue Shift Magazine and hosts #sffwrtcht (Science Fiction & Fantasy Writer’s Chat) Wednesdays at 9 pm ET on Twitter and can be found via Twitter as @BryanThomasS, on his website atwww.bryanthomasschmidt.net or Facebook.

Guest Post: Your Punctuation Personality Type by Leah Petersen

Published on June 11, 2012March 9, 2020 by Bryan37 Comments

Since I am doing a guest Write Tip at Elizabeth Spann Craig’s Mystery Writing Is Murder Blog today, I didn’t want to post another Write Tip here. I’ll have a new one Thursday instead. But I did invite Leah Petersen to guest with a funny post on Punctuations and Personality! Her follow up post to this on Grammatical Error Personality Types can be found at her blog here.

Your Punctuation Personality Type

by Leah Petersen

A recent (totally made up) scientific study analyzed what your favorite punctuation mark means about you. Every writer, every person, over-uses and abuses at least one punctuation mark. Here’s what your particular weakness means about you:

Period (.): Type A personality. You are decisive and clear. You have no difficulty with setting limits. Often a stodgy person that no one else thinks is any fun to hang out with. You tend to be good with technology and have the latest gadgets.

Comma (,): The peacemaker. You like to help others, and you get along with everyone. You like to make sure people understand each other. You like clarity as much as the Period type, but, unlike him, you don’t subscribe to the “less is more” theory. You believe more information is better than not enough. For this reason you sometimes confuse others and can become tiresome. But, in general, you’re fun, or at least tolerable, to be around. If not, you can make people think you are.

Exclamation point (!): You are excitable and anxious. You don’t self-censor well and think that your opinion always matters. You use italics a lot in written communication. You get nervous easily and are often too loud. You’re either an overly-affectionate or a mean drunk. You’re fun at parties.

Question mark (?): Indecisive and uncertain. You over-analyze. You may be shy and have low self-esteem. People usually have no idea you’re there.

Colon (:): You like things to be well-delineated. Much like the Period type, you like order. You make lists. People always know where they stand with you. You usually get asked to organize the office parties and school functions.

Semi-colon (;): You’re well-read and urbane. You knew where this was on the keyboard before it became part of the winky emoticon. You’re more easy-going than Colon or Period types, but you’re still put together and usually organized. People are comfortable around you and tend to like you, though they may not be able to say exactly why.

Hyphen (-): You like having fun. You are often creative and are very social. You like throwing parties, though you may call on your Colon type friends to organize them. You’re more likely to be impulsive and throw unlikely things together. No one would be surprised that your decor is shabby-modern or artsy-classic.

En-dash (–): If you knew this was a different mark than the hyphen, you are way too into punctuation. You’re either an editor or a schoolteacher, or else no one likes you. At all.

Em-dash (—): You’re stuck up and pretentious. You correct people’s grammar and complain about how stupid kids are these days. You like to show off. You made good grades in school and perform well at work. Your boss loves you, even if your co-workers don’t.

Parentheses ( () ): You’re scatterbrained. You throw things together at the last minute. You’re often hopping back and forth between different tasks and think you’re multi-tasking. You tend to bore people with your stories because you think every detail is important and you repeat yourself. You are often sarcastic but are good at making other people laugh, often at someone’s expense. (Including your own.)

Ellipses (…): An indecisive and flighty person. You lose your train of thought easily. You are a follower and like to let other people take the risks. You often misplace your keys or spend ten minutes looking for the glasses you’re already wearing.

Apostrophe (‘): You’re casual and carefree. You’re always the one who has random things in your purse or glove compartment that no one else would think to carry around but somehow you end up in situations where it’s a good thing you had that thumb-tack on you. You have lots of friends, usually without really trying. People just like you.

Quotation Mark (“): You aren’t very original. You tweet famous quotes a lot. You are nosy and like to gossip; mostly because you don’t have anything of substance to add of your own. People like to hang out with you for a coffee break but don’t really consider you a friend.

Slash (/): You’re a complicated and complex person. You can be secretive and have a hard time trusting people. You like to keep your options open. You’re the respectable housewife your friends will be shocked to see coming out of the S&M club.

Brackets ([ ]): You are snobbish and self-important. You are likely to use these to add “[sic]” to other people’s comments. You have no friends and probably have a “kick me” post-it on your back right now.

Asterisk (*): Nothing is ever final with you. You can justify anything and have an excuse for everything. You would make a good lawyer. People either find you entertaining, or really boring, because you know lots of random trivia.

Ampersand (&): You like stuff. You collect things and are a packrat. You’re friends with everyone, whether they know it or not.

At symbol (@): You’re very social, sometimes overly. You’re the one who always takes a phone call in the middle of a conversation. You also spend way too much time online. Go get some fresh air. Taking your iPhone out on the porch doesn’t count.

Hash/pound (#): Much like the @ type, you’re online too much, but, unlike @ types, in real life you have few friends and are reclusive. Before the internet, you called customer service lines just to have someone to talk to.

Bullets (•): You have OCD.

Leah Petersen lives in North Carolina. She does the day-job, wife, and mother thing, much like everyone else. She prides herself on being able to hold a book with her feet so she can knit while reading. She’s still working on knitting while writing. Her first novel, Fighting Gravity, a science fiction romance with same sex themes is available now from Dragon Moon Press. The story of Jacob Dawes and his relocation from the ghetto to the Imperial Intellectual Complex, where he is expected to benefit the Empire with his genius, the book examines social structure and personal improvement as much as the unpredictable human heart. You can read the YA Report review at SFWRTCHT here and an SFFWRTCT interview with Leah here. She’ll be the live chat guest at SFFWRTCHT on 6/27/12. She can be found on Twitter at http://twitter.com/LeahPetersen, via Facebook at http://www.facebook.com/LeahPetersenAuthor, on Goodreads at http://www.goodreads.com/leahpetersen, via Google+ at http://profiles.google.com/leahpetersen or at www.leahpetersen.com.

My latest project:

Write Tip: Special Punctuation—Ellipses, Em Dash, En Dash and Hyphen

Published on February 20, 2012March 9, 2020 by Bryan6 Comments

Ahhhh punctuation. A gift and yet a bane for us all, isn’t it? Editors fix way too much of it. Writers get confused and abuse too much of it. And the rest of the world scratches their head and gives up with a bevy of messages which start to look like this: cumin 2c u ok so b thr & b readE.”

Sigh.

Today’s Write Tip is the first in what will be an ongoing series on Editing. Why am I starting with this? Because it came up first in my freelance editing and I think it’s an area all of us need clarification on. I keep my rule of thumb handy and refer to it regularly, so here goes.

Let’s examine the most common special punctuation characters we encounter:

… Ellipses

— Em dash

– En dash

– Hyphen

Here’s my simple rules for their use, based on reviewing several style guides and online resources as well as grammar books. Yes, some variations do exist, but those can get pretty complicated. If you follow these simple rules, you’ll please most people, and at least use them well. (You can’t please everybody, so let’s not pretend that we can.)

RULE OF THUMB:

Ellipses (…)

An Ellipses (…) is appropriate if the speaker trails off leaving an incomplete sentence.

Example:“Well, I was going to talk about it, but…”

This could end a sentence or be mid-paragraph as their mind wanders:

Example: “Well, I was going to talk about it, but…hey, cool hat! I really like that. So where was I?”

Ellipses are also used for omission of words, phrases, lines or paragraphs from a quote, in which case they replace the missing portion(s).
Ellipses can also be used for missing or illegible words.

Example: “Bryan Thomas Schmidt’s “The Worker Prince” will appeal to readers of all ages…deftly explores a world where those who believe in one God labor against oppressors, and a single man may have the power to change their situation for the better…” — Brenda Cooper, Author of The Silver Ship and the Sea and Mayan December

Em dash (—)

An Em dash (—) is for when the speaker is cut off either by an event or another speaker.

Example: “I think we may have a problem here, but—” BOOM (car explodes).

Example: Tom was excited. “I think we may have a problem here, but—” “Just shut up and follow me!” Sara said and started running.

An Em dash (—) is also appropriate when a thought is interrupted with a clause such as: “The bass—the biggest fish Josh ever caught—was only six inches, don’t let him lie.”

En dash(–)

An En dash(–) is used when demonstrating numerical ranges such as 100–200 or when making compound adjectives with more than one word “pro–German Army campaign.” In this case, the pro–German Army are two words which must function together as one adjective.

The hyphen (-)

The hyphen (-) is often mistaken for a dash but a dash it is NOT. The hyphen (-) is for joining words, separating syllables, simple adjectives, such as “pro-German,” phone numbers, multi-word numbers, or in prefixes and suffixes.

Examples:

twenty-eight

co-star

ex-wife

girl-next-door

314-555-1212

syl-la-bi-fi-ca-tion

fighter-sized

line-of-sight

shell-like

anti-intellectual

I hope you get the idea. All of these can be greatly abused, of course, and paragraphs wind up looking like this:

I was hoping…well, anyway…never mind. Would you like to go to the zoo—the new one—with me? It’s not really that far…just down in line-of-sight of twenty-eighth in that pro-Italian community, you know?”

This is simply abuse. Please remember that the purpose of punctuation is to provide clarity, not make things more complex or unclear. They are designed to help readers and speakers know where to pause, where the clauses come together, where lines of thought diverge, etc. So use them wisely. Remember that if your publisher or editor has a style guide or subscribes to specific manual, such as The Chicago Manual of Style, you really need to consult that guide first before finalizing usage to avoid problems. It’s a matter of being a pro, as per last week’s post.

I hope the above rule of thumb is helpful. It certainly helps me. I’ll be working on more of these. Do you have requests?

Bryan Thomas Schmidt is the author of the space opera novel The Worker Prince, a Barnes & Noble Best SF Releases of 2011 Honorable Mention, the collection The North Star Serial, Part 1, and has several short stories forthcoming in anthologies and magazines. His second novel, The Returning, is forthcoming from Diminished Media Group in 2012. He’s also the host of Science Fiction and Fantasy Writer’s Chatevery Wednesday at 9 pm EST on Twitter, where he interviews people like Mike Resnick, AC Crispin, Kevin J. Anderson and Kristine Kathryn Rusch. A frequent contributor to Adventures In SF Publishing, Grasping For The Wind and SF Signal, he can be found online as @BryanThomasS on Twitter or via his website. Excerpts from The Worker Prince can be found on his blog.‎ Bryan is an affiliate member of the SFWA.

19 5-star & 4-star reviews THE WORKER PRINCE $4.99 Kindle http://amzn.to/pnxaNm or Nook http://bit.ly/ni9OFh $14.99 tpb http://bit.ly/qIJCkS.